Managing a large fleet of vehicles is no easy task. Without immense levels of organization within management, it’s easy to let things slip out of control. That’s why having an easy to fill out Vehicle Accident Report Form is an essential step in a controlled and organized fleet management strategy.
We’ve built a free and downloadable PDF for you to help keep your fleet incidents recorded. Tracking Vehicle Accident Report Forms are essential to a properly managed fleet.
With 36,560 deaths in 2018 from traffic accidents in the USA, it’s a situation any fleet manager wants to avoid. And having a log of Vehicle Accident Report Forms allows you to properly track and manage driver accidents and thus plan a strong preventive strategy.
The Free Downloadable Vehicle Accident Report Form Template
We’ve built you a free and downloadable Vehicle Accident Report as a downloadable PDF. Just click on the following link and follow your template’s instructions in the proper Vehicle Accident Report Format.
[Button For Downloadable File Here – I recommend using an email capture request form to drive leads for your sales department]
How To Use The Vehicle Accident Report Template
Having a simple-to-complete form in your organization is essential for timely reporting. When your fleet has many vehicles, having a tracking solution for your incident reports is vital to a successfully managed fleet. Take a look at the simple instructions for using our free downloadable template.
- Download the free Vehicle Accident Report Form template.
- Print the template on a regular piece of 8” x 10” paper.
- Include a template in your company fleet’s emergency response plans.
- Train your drivers to fill out and submit the Vehicle Accident Form in the case of a vehicular incident. Recording near-misses is a smart decision to a significant and trackable incident reporting strategy-especially when concerned with a fleet of vehicles.
Proper Vehicle Accident Report Format
Many companies who decide to spend time and money to have their own customized Vehicle Accident Report forms created often question what the proper format is. For example, knowing what data required for the report can make or break an accident case when dealing with authorities or insurance.
We’ve included the essential requirements on the downloadable template for you. But if you intend to create your form from scratch, keep in mind that several ought to find inclusion on the form.
10 Things To Include On Your Vehicle Accident Report
- Driver name
- Vehicle information
- Insurance information
- Witness contact information
- Passenger information
- Description of the incident
- Officer/Police report information (if involved)
- Driver, vehicle, and insurance information of all drivers/vehicles involved.
- Time and location of accident/incident.
- Environmental conditions (was ice, rain, or poor conditions involved?)
When To Submit An Accident Report To Police/DMV
In the United States, similar to other countries, there are legal requirements that employers must follow when it comes to submitting Vehicle Accident Reports for their company vehicles.
Usually, you need to call your local police department. However, in some instances, this is not the case. We’ve outlined the different agencies to contact below for the United States.
Accident Reporting Requirements In The United States
As an employer, your company needs to be compliant with regulations regarding deadlines for submitting accident reports. Each state in the USA has its own particular set of rules regarding vehicle accident report submissions.
Below you will find a convenient table that will help you determine your requirements based on your particular state. Keep in mind that reporting accidents must be in the state where they occur. So, even if your company base resides in Denver, if one of your fleets involved itself in a vehicle accident in Maine, reporting must happen in Maine.
Take a look at the chart below to find out about your state. Keep in mind this chart and article do not constitute legal advice. Whenever you are involved in an accident, you should notify local authorities immediately, regardless of apparent damage.
|State||Requirements (Report The Accident If:)||Deadline||Link To Reporting Agency/Form|
|Alabama||Death, injury, or property damage above $500||30 days||Alabama Law Enforcement Agency|
|Alaska||Death, injury, or property damage above $2,000||10 days||Alaska Department of Transportation|
|Arizona||Death, injury, property damage above $300, or if there is no settlement reached within 6 months||6 months||Arizona Department of Transportation|
|Arkansas||Death, injury, or property damage above $1,000.||Immediate (death or injury) or 30 days (property damage)||Arkansas Department of Finance and Administration|
|California||Death, injury, or property damage above $1,000||10 days||State of California Department of Motor Vehicles|
|Colorado||Death, injury, or any property damage||10 days||Colorado Department of Revenue Division of Motor Vehicles|
|Connecticut||Death, injury, or property damage above $1,000||5 days||Connecticut Department of Transportation|
|Delaware||Death, injury, or property damage above $500||Immediately||Delaware State Police|
|District of Columbia||Property damage above $250||5 days||District Department of Transportation|
|Florida||Death or injury, property damage above $500||As soon as possible||Florida Highway Safety And Motor Vehicles|
|Georgia||Death, injury, or property damage above $500||Immediately||Georgia Department of Motor Vehicles|
|Hawaii||Death, injury, or property damage above $3,000||Immediately||Hawaii Police Department|
|Idaho||Death, injury, or property damage above $1,500||Immediately||Idaho State Police|
|Illinois||Death, injury, or property damage above $1,500 or $500 if any vehicle is uninsured||10 days||Illinois State Police|
|Indiana||Death, injury, or property damage above $750||Immediately||911, Local police if within city limits, Indiana State Police if outside a local municipality|
|Iowa||Drivers are not required to submit a report for an accident with death, injury, or damage of $1,500 or more if the Police investigated the accident.||3 days if a report is required||Iowa Department of Transportation|
|Kansas||Death, injury, or property damage above $1,500||Immediately||Kansas Highway Patrol or other local or state Kansas police service|
|Kentucky||Death, injury, or property damage above $500||10 days||Kentucky State Police|
|Louisiana||Death, injury, or property damage above $500. (If the damage is above $100, 1 day)||Immediate or 1 day||Louisiana State Police or Municipal Police|
|Maine||Death, injury, or property damage above $1,000||Immediately||Maine State Police|
|Maryland||Death or injury||15 days||Maryland State Police|
|Massachusetts||Death, injury, or property damage above $1,000||5 days||Local or State Police, Registry of Motor Vehicles|
|Michigan||Death, injury, or property damage above $1,000||Immediately||Michigan State Police or local Municipal Police|
|Minnesota||Death, injury, or property damage above $1,000||10 days||Driver and Vehicle Services|
|Mississippi||Death, injury, or property damage above $500||10 days||Mississippi Department of Public Safety|
|Missouri||Death, injury, or property damage above $500||5 days||Local or state Police and the Driver License Bureau|
|Montana||Death, injury, or property damage above $1,000||Immediately||Montana Highway Patrol, state or local Police|
|Nebraska||Death, injury, or property damage above $1,000||10 days||Nebraska Department of Transportation, regional or state Police|
|Nevada||All crashes||Immediately||Nevada Highway Patrol or local municipal Police|
|New Hampshire||Death, injury, or property damage above $1,000||5 days||New Hampshire State or municipal Police or Department of Safety – Division of Motor Vehicles|
|New Jersey||Death, injury, or property damage above $500||Immediately||New Jersey State Police or Municipal Police|
|New Mexico||Death, injury, or property damage above $500||Immediately||New Mexico state or municipal police|
|New York||Death, injury, or property damage above $1,500||10 days||New York State Department of Motor Vehicles|
|North Carolina||Death, injury, or property damage above $1,000||Immediately||North Carolina State Highway Patrol or municipal Police|
|North Dakota||Death, injury, or property damage above $1,000||Immediate||North Dakota State Highway Patrol or municipal Police|
|Ohio||All crashes||Immediately||Ohio State Highway Patrol or municipal Police|
|Oklahoma||Death, injury, or property damage above $500||Immediate (death or injury) or 6 months (property damage)||Oklahoma Highway Patrol or municipal Police|
|Oregon||Injury or deathabove $2,500 in damage to a driver’s vehicleabove $2,500 in damage to any vehicleAny vehicle towed from the sceneabove $2,500 of any property (not including a vehicle)If there’s an injury or fatality, an involved driver must call 911||72 hours||Oregon State Police or Municipal Police|
|Pennsylvania||Death, injury, or if a vehicle is disabled||5 days||Police or Pennsylvania Department of Transportation|
|Rhode Island||Death, injury, or property damage above $1,000||21 days||Rhode Island State Police|
|South Carolina||Death, injury, or property damage above $1,000||15 days||Local Police, sheriff, or state police|
|South Dakota||Death, injury, property damage above $1,000 to one person’s property or $2,000 total property damage||Immediately||South Dakota Highway Patrol or municipal Police|
|Tennessee||Death, injury, or property damage above $50.||Immediately (death, injury, or property damage between $50 and $400) or 20 days (death, injury, or property damage above $400)||Tennessee Highway Patrol or municipal Police|
|Texas||Death, injury, or property damage of above $1,000.||Immediate (death or injury) or 10 days (property damage)||Texas Highway Patrol or municipal Police|
|Utah||Death, injury, or property damage above $1,000||10 days||Utah Department of Public Safety|
|Vermont||Death, injury, or property damage above $3,000||3 days||Police or Department of Motor Vehicles|
|Virginia||Death or injury||Immediately||Virginia State Police or Municipal Police|
|Washington||Death, injury, or property damage above $700||4 days||Police or Washington State Department of Transportation|
|West Virginia||Death, injury, or property damage above $1,000||Immediately||West Virginia State Police or Municipal Police|
|Wisconsin||Death, injury, property damage above $1,000, or government property damage of $200 or above||Immediately and directly to law enforcement||Wisconsin State Patrol or municipal Police|
|Wyoming||Death, injury, or property damage above $1,000||Immediately||Wyoming Highway Patrol or municipal Police|
|Puerto Rico||Injury or property damage||4 hours||Gobierno de Puerto Rico Policia|
** Note ** If you have called the Police, they will file the report. Ask your attending officer if you need to take further action in the particular municipality where the accident occurred. They will know best in case any legislation has changed.
How To Get An Accident Report Online
If you want to ensure that your company goes digital and that your accident reports are available online, the best solution is using a cloud-based digital reporting solution. And here at 1st Incident Reporting, we’ve got that solution.
The 1st Incident Reporting App is more than just a digital solution to your Vehicle Accident Reporting process. It’s a trackable notification system that not only allows your drivers to fill out reports digitally in the field it also allows them to upload vital report information like photos-right from their smartphone.
The application can be easily downloaded and set up on your company Android and iOS devices, allowing near-instantaneous reporting capabilities.
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