Free Downloadable Vehicle Accident Report Form

Managing a large fleet of vehicles is no easy task. Without immense levels of organization within management, it’s easy to let things slip out of control. That’s why having an easy to fill out Vehicle Accident Report Form is an essential step in a controlled and organized fleet management strategy.

We’ve built a free and downloadable PDF for you to help keep your fleet incidents recorded. Tracking Vehicle Accident Report Forms are essential to a properly managed fleet.

With 36,560 deaths in 2018 from traffic accidents in the USA, it’s a situation any fleet manager wants to avoid. And having a log of Vehicle Accident Report Forms allows you to properly track and manage driver accidents and thus plan a strong preventive strategy.

The Free Downloadable Vehicle Accident Report Form Template

We’ve built you a free and downloadable Vehicle Accident Report as a downloadable PDF. Just click on the following link and follow your template’s instructions in the proper Vehicle Accident Report Format.

[Button For Downloadable File Here – I recommend using an email capture request form to drive leads for your sales department]

How To Use The Vehicle Accident Report Template

Having a simple-to-complete form in your organization is essential for timely reporting. When your fleet has many vehicles, having a tracking solution for your incident reports is vital to a successfully managed fleet. Take a look at the simple instructions for using our free downloadable template.

  1. Download the free Vehicle Accident Report Form template.
  2. Print the template on a regular piece of 8” x 10” paper.
  3. Include a template in your company fleet’s emergency response plans.
  4. Train your drivers to fill out and submit the Vehicle Accident Form in the case of a vehicular incident. Recording near-misses is a smart decision to a significant and trackable incident reporting strategy-especially when concerned with a fleet of vehicles.

Proper Vehicle Accident Report Format

Many companies who decide to spend time and money to have their own customized Vehicle Accident Report forms created often question what the proper format is. For example, knowing what data required for the report can make or break an accident case when dealing with authorities or insurance.

We’ve included the essential requirements on the downloadable template for you. But if you intend to create your form from scratch, keep in mind that several ought to find inclusion on the form.

10 Things To Include On Your Vehicle Accident Report

  1. Driver name 
  2. Vehicle information
  3. Insurance information
  4. Witness contact information
  5. Passenger information
  6. Description of the incident
  7. Officer/Police report information (if involved)
  8. Driver, vehicle, and insurance information of all drivers/vehicles involved.
  9. Time and location of accident/incident.
  10. Environmental conditions (was ice, rain, or poor conditions involved?)

When To Submit An Accident Report To Police/DMV

In the United States, similar to other countries, there are legal requirements that employers must follow when it comes to submitting Vehicle Accident Reports for their company vehicles.

Usually, you need to call your local police department. However, in some instances, this is not the case. We’ve outlined the different agencies to contact below for the United States. 

Accident Reporting Requirements In The United States

As an employer, your company needs to be compliant with regulations regarding deadlines for submitting accident reports. Each state in the USA has its own particular set of rules regarding vehicle accident report submissions.

Below you will find a convenient table that will help you determine your requirements based on your particular state. Keep in mind that reporting accidents must be in the state where they occur. So, even if your company base resides in Denver, if one of your fleets involved itself in a vehicle accident in Maine, reporting must happen in Maine. 

Take a look at the chart below to find out about your state. Keep in mind this chart and article do not constitute legal advice.  Whenever you are involved in an accident, you should notify local authorities immediately, regardless of apparent damage.

StateRequirements (Report The Accident If:)DeadlineLink To Reporting Agency/Form
AlabamaDeath, injury, or property damage above $50030 daysAlabama Law Enforcement Agency
AlaskaDeath, injury, or property damage above $2,00010 daysAlaska Department of Transportation
ArizonaDeath, injury, property damage above $300, or if there is no settlement reached within 6 months6 monthsArizona Department of Transportation
ArkansasDeath, injury, or property damage above $1,000.Immediate (death or injury) or 30 days (property damage)Arkansas Department of Finance and Administration
CaliforniaDeath, injury, or property damage above $1,00010 daysState of California Department of Motor Vehicles
ColoradoDeath, injury, or any property damage10 daysColorado Department of Revenue Division of Motor Vehicles
ConnecticutDeath, injury, or property damage above $1,0005 daysConnecticut Department of Transportation
DelawareDeath, injury, or property damage above $500ImmediatelyDelaware State Police
District of ColumbiaProperty damage above $2505 daysDistrict Department of Transportation
FloridaDeath or injury, property damage above $500As soon as possibleFlorida Highway Safety And Motor Vehicles
GeorgiaDeath, injury, or property damage above $500ImmediatelyGeorgia Department of Motor Vehicles
HawaiiDeath, injury, or property damage above $3,000ImmediatelyHawaii Police Department
IdahoDeath, injury, or property damage above $1,500ImmediatelyIdaho State Police
IllinoisDeath, injury, or property damage above $1,500 or $500 if any vehicle is uninsured10 daysIllinois State Police
IndianaDeath, injury, or property damage above $750Immediately911, Local police if within city limits, Indiana State Police if outside a local municipality
IowaDrivers are not required to submit a report for an accident with death, injury, or damage of $1,500 or more if the Police investigated the accident.3 days if a report is requiredIowa Department of Transportation
KansasDeath, injury, or property damage above $1,500ImmediatelyKansas Highway Patrol or other local or state Kansas police service
KentuckyDeath, injury, or property damage above $50010 daysKentucky State Police
LouisianaDeath, injury, or property damage above $500. (If the damage is above $100, 1 day)Immediate or 1 dayLouisiana State Police or Municipal Police
MaineDeath, injury, or property damage above $1,000ImmediatelyMaine State Police
MarylandDeath or injury15 daysMaryland State Police
MassachusettsDeath, injury, or property damage above $1,0005 daysLocal or State Police, Registry of Motor Vehicles
MichiganDeath, injury, or property damage above $1,000ImmediatelyMichigan State Police or local Municipal Police
MinnesotaDeath, injury, or property damage above $1,00010 daysDriver and Vehicle Services
MississippiDeath, injury, or property damage above $50010 daysMississippi Department of Public Safety
MissouriDeath, injury, or property damage above $5005 daysLocal or state Police and the Driver License Bureau
MontanaDeath, injury, or property damage above $1,000ImmediatelyMontana Highway Patrol, state or local Police
NebraskaDeath, injury, or property damage above $1,00010 daysNebraska Department of Transportation, regional or state Police
NevadaAll crashesImmediatelyNevada Highway Patrol or local municipal Police
New HampshireDeath, injury, or property damage above $1,0005 daysNew Hampshire State or municipal Police or Department of Safety – Division of Motor Vehicles
New JerseyDeath, injury, or property damage above $500ImmediatelyNew Jersey State Police or Municipal Police
New MexicoDeath, injury, or property damage above $500ImmediatelyNew Mexico state or municipal police
New YorkDeath, injury, or property damage above $1,50010 daysNew York State Department of Motor Vehicles
North CarolinaDeath, injury, or property damage above $1,000ImmediatelyNorth Carolina State Highway Patrol or municipal Police
North DakotaDeath, injury, or property damage above $1,000ImmediateNorth Dakota State Highway Patrol or municipal Police
OhioAll crashesImmediatelyOhio State Highway Patrol or municipal Police
OklahomaDeath, injury, or property damage above $500Immediate (death or injury) or 6 months (property damage)Oklahoma Highway Patrol or municipal Police
OregonInjury or deathabove $2,500 in damage to a driver’s vehicleabove $2,500 in damage to any vehicleAny vehicle towed from the sceneabove $2,500 of any property (not including a vehicle)If there’s an injury or fatality, an involved driver must call 91172 hoursOregon State Police or Municipal Police
PennsylvaniaDeath, injury, or if a vehicle is disabled5 daysPolice or Pennsylvania Department of Transportation
Rhode IslandDeath, injury, or property damage above $1,00021 daysRhode Island State Police
South CarolinaDeath, injury, or property damage above $1,00015 daysLocal Police, sheriff, or state police
South DakotaDeath, injury, property damage above $1,000 to one person’s property or $2,000 total property damageImmediatelySouth Dakota Highway Patrol or municipal Police
TennesseeDeath, injury, or property damage above $50.Immediately (death, injury, or property damage between $50 and $400) or 20 days (death, injury, or property damage above $400)Tennessee Highway Patrol or municipal Police
TexasDeath, injury, or property damage of above $1,000.Immediate (death or injury) or 10 days (property damage)Texas Highway Patrol or municipal Police
UtahDeath, injury, or property damage above $1,00010 daysUtah Department of Public Safety
VermontDeath, injury, or property damage above $3,0003 daysPolice or Department of Motor Vehicles
VirginiaDeath or injuryImmediatelyVirginia State Police or Municipal Police
WashingtonDeath, injury, or property damage above $7004 daysPolice or Washington State Department of Transportation
West VirginiaDeath, injury, or property damage above $1,000ImmediatelyWest Virginia State Police or Municipal Police
WisconsinDeath, injury, property damage above $1,000, or government property damage of $200 or aboveImmediately and directly to law enforcementWisconsin State Patrol or municipal Police
WyomingDeath, injury, or property damage above $1,000ImmediatelyWyoming Highway Patrol or municipal Police
Puerto RicoInjury or property damage4 hoursGobierno de Puerto Rico Policia

** Note ** If you have called the Police, they will file the report. Ask your attending officer if you need to take further action in the particular municipality where the accident occurred.  They will know best in case any legislation has changed.

How To Get An Accident Report Online

If you want to ensure that your company goes digital and that your accident reports are available online, the best solution is using a cloud-based digital reporting solution. And here at 1st Incident Reporting, we’ve got that solution.

The 1st Incident Reporting App is more than just a digital solution to your Vehicle Accident Reporting process. It’s a trackable notification system that not only allows your drivers to fill out reports digitally in the field it also allows them to upload vital report information like photos-right from their smartphone.

The application can be easily downloaded and set up on your company Android and iOS devices, allowing near-instantaneous reporting capabilities.

[Insert button to go to start free trial][Insert button to go to request demo]

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